Prekindergarten through Grade 12 Education

Google Translate Disclaimer

RFP #20-001

Scoring Pilot and Field Tests for Select New York State Examinations

RFP Documents
RFP Document (PDF) PDF icon | RFP Document (Word) Word document icon
Cost Proposal Spreadsheet (Excel) Excel icon
RFP Submission Documents (fillable PDF) PDF icon | RFP Submission Documents (Word) Word document icon


The New York State Education Department (NYSED) Office of State Assessment is seeking proposals to score constructed-response items and/or essays on pilot and field tests for examinations including, but not limited to, Regents Examinations in English, Mathematics, Science, and Social Studies. The successful bidder will provide for the scoring of pilot and field tests administered during the five calendar years of 2020, 2021, 2022, 2023 and 2024. Bidders must bid on the scoring of all examinations selected by NYSED in the content areas listed in this RFP.

Eligible Bidders

The eligible applicants are either for-profit or not-for-profit entities who have a minimum of three years of experience scoring secondary-level constructed-response questions included on field test and/or operational large scale secondary-level assessments in English, Mathematics, Science, and Social Studies.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Terms of Contract

NYSED will award one (1) contract with a term of five (5) years pursuant to this RFP. The contract resulting from this RFP is anticipated to begin on January 1, 2020 and end on December 31, 2024.

Service Area

New York Statewide

Mandatory Requirements

See Mandatory Requirement section of the RFP.

RFP Components

Components contained in RFP Proposal #20-001 are as follows:

  1. Description of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions regarding the request must be submitted by E-mail to AssessmentRFP@nysed.gov no later than the close of business August 23, 2019. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than September 6, 2019. The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Victoria Mahar

Adam Kutryb

Joan Ramsey

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than September 20, 2019 by 3:00 PM:

  1. Submission Documents labeled Submission Documents - RFP #20-001 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #20-001 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #20-001 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #20-001 Do Not Open
  5. CD-ROM or Flash Drive containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Office. Place in a separate envelope labeled CD-ROM/Flash Drive-RFP#20-001 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Adam Kutryb, RFP #20-001
Contract Administration Unit, Room 501W EB
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Documents
RFP Document (PDF) PDF icon | RFP Document (Word) Word document icon
Cost Proposal Spreadsheet (Excel) Excel icon
RFP Submission Documents (fillable PDF) PDF icon | RFP Submission Documents (Word) Word document icon

Last Updated: August 2, 2019 5:15 PM